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Configure Assets

In the Assets screen, assets that have been added to your account are listed alphanumerically based on their description. An Asset can be a vehicle, a phone or tablet belonging to a driver, or any other valuable item that you have chosen to track in the Fleet Complete system.

To configure Assets, you will need to add Asset Types, Vehicles Types and then edit Asset Details.  

HOW TO ADD AN ASSET TYPE

An Asset Type is used to sort each of your Assets into a group. These groups are useful when you are filtering information, creating rules, and for reporting purposes.

 

Steps:

  1. From the Tracking screen, click the Menu Bar icon on the top left-hand corner to access the Navigation Panel

  2. Click the Manage menu item

  3. Click the Assets submenu item

  4. Click Asset Types

  5. Click the Add button

  6. Type a Description for the Asset Type

  7. From the Map Icon menu select an icon to visually represent the asset type via the Tracking Screen

  8. Click the Save button

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HOW TO ADD A VEHICLE TYPE

A Vehicle Type is different from the Asset Types section as it relates only to assets that are vehicles. It is an option that you can use to keep track of Mileage and/or Utilization costs per type of vehicle.

 

Steps:

  1. From the Tracking screen, click the Menu Bar icon on the top left-hand corner to access the Navigation Panel

  2. Click the Manage menu item

  3. Click the Assets submenu item

  4. Click Vehicle Types

  5. Click the Add button

  6. Type a Description for the vehicle type

  7. Type the Mileage Cost and Hourly Cost as necessary

  8. Type a Utilization Percentage as necessary

  9. Click the Save button

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HOW TO EDIT ASSET DETAILS

It is recommended that you update your asset related information before tracking your assets. This ensures that you see information on the tracking screen and in reports that relate to your company.

Note 1: Assets are system populated, you do not need to Add or Delete Assets.

 

Note 2: The very first time you first log in to Fleet Complete, the description field will display the same information as in the Device ID field, which is the serial number of the GPS unit in the vehicle or the telephone number for the phone/tablet your driver is using.

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General Tab

 
Steps:​

  1. From the Tracking screen, click the Menu Bar icon on the top left-hand corner to access the Navigation Panel

  2. Click the Manage menu item

  3. Click the Assets submenu item

  4. Click Assets

  5. Click an asset Description from the left-hand panel for the corresponding information to display on the right side of the screen

  6. In the Assets screen, on the General tab, type a Description for the asset​

  7. From the Asset Type menu, select an asset type, if applicable

  8. Leave the Device ID field, as is

  9. From the Work Schedule menu, select a schedule for the asset, if applicable

  10. From the Related Asset menu, select another asset to associate with this asset

    Note: if you have a Fleet Tracker installed in a truck and an Asset Tracker attached to a trailer, you can associate these two together. This information is useful for reporting purposes.
     

  11. From the Resource menu, select a resource to assign to the asset

  12. From the Device Data Settings menu, select a parameter for the asset, if applicable

  13. Click the Save button

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 Vehicle Information Tab 

Some of this information may already be supplied by the installer or the device itself once it has connected to the ECM port.

 

You will notice that none of these fields are marked as mandatory. One of the fields to take note of is the Odometer field. When you initially log in, you will need to ensure this field is up-to-date for your asset’s current odometer reading. Once you define that value correctly, the odometer will automatically update as the asset starts moving.


Steps:

  1. Complete the following fields as necessary:
    VIN
    Vehicle Class
    Fuel Economy
    Odometer
    Unit of Measure
    Year
    Make
    License Plate
    Operating Hours
    Expected Fuel Economy(L/100km or MPG)
    Manufacturer
    Model
    Fuel Economy and
    Fuel Tank Capacity

ASSET VEHICHLE INFORMATION.PNG

 Rule Assignment Tab 

This tab displays the rules that are assigned to this asset. When a rule is turned On, it means that Alerts and/or Email Notifications are generated when the rule is triggered. Similarly, when the rule is turned Off, no alerts or email notifications are generated.


Steps:

  1. Select a rule and click the On/ Off button to activate or deactivate the rule

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 Sensors Tab 

Depending on the sensors that you have installed, this tab lists all the sensors that are part of your device.  For in-vehicle devices the default sensors are:
 

  • Harsh Cornering

  • Ignition

  • Rapid acceleration

  • Harsh Braking

 
Steps:

  1. To add a new Sensor, click the Add button

  2. The Sensors that can be added include:

    • Humidity

    • Temperature

    • Input

    • Analog

    • Code

    • Output

    • PTO

    • Trip Type

  3. From the Add Sensor screen pick a Sensor Type you would like to add and click Proceed.

  4. Type a Description for the Sensor Type.

  5. Depending on your Sensor Type, configure the sensors parameters

  6. Click the Save button.

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